Empowering Communities. Decentralizing Impact. Strengthening Governance.
1. PURPOSE OF LOCAL CHAPTERS
Ornate Foundation Local Chapters are established to extend the Foundation’s mission at the grassroots level, enabling community-driven implementation of charitable, educational, accessibility, disability inclusion, and social development initiatives.
Local Chapters serve as official, decentralized extensions of Ornate Foundation, operating under the guidance, policies, and governance framework of the National Body.
2. OBJECTIVES OF LOCAL CHAPTERS
Local Chapters aim to:
- Implement Ornate Foundation programs at district, city, or regional levels
- Promote education, healthcare, skill development, accessibility, and disability inclusion
- Facilitate scholarship programs and social distribution activities
- Strengthen local partnerships with institutions, NGOs, and government bodies
- Encourage community participation and volunteer engagement
- Create measurable, transparent, and sustainable local impact
3. ELIGIBILITY FOR CHAPTER FORMATION
A Local Chapter may be proposed by:
- Active members of Ornate Foundation in good standing
- Professionals, academicians, social workers, or community leaders aligned with the Foundation’s objectives
- Groups of members willing to volunteer time, expertise, and leadership
Minimum Requirements:
- Minimum 10 active members from the proposed locality
- At least one designated Chapter Lead
- Written proposal outlining local needs, proposed activities, and impact plan
4. CHAPTER FORMATION PROCESS
- Submission of Proposal
- Application for Local Chapter formation submitted to the National Secretariat
- Proposal to include objectives, leadership structure, and proposed activities
- Review & Approval
- Evaluation by the Ornate Foundation Governing Committee
- Due diligence to ensure alignment with Foundation values and objectives
- Authorization
- Issuance of formal approval and Chapter Authorization Letter
- Allocation of official chapter name (e.g., Ornate Foundation – [City/Region] Chapter)
- Orientation & Onboarding
- Mandatory orientation on governance, compliance, and reporting requirements
5. LEADERSHIP STRUCTURE
Each Local Chapter shall have the following leadership roles:
a) Chapter Lead / Chapter Chair
- Provides strategic leadership and oversight
- Acts as the official representative of the Foundation at the local level
- Ensures alignment with Foundation objectives and policies
b) Chapter Secretary
- Manages documentation, reporting, and communications
- Maintains records of meetings, activities, and members
c) Chapter Treasurer (where applicable)
- Manages local funds (if permitted) under Foundation guidelines
- Ensures transparent and compliant financial reporting
Additional roles may be constituted with prior approval.
6. ROLES & RESPONSIBILITIES
Local Chapters are responsible for:
- Planning and executing approved programs and initiatives
- Conducting scholarship drives and social distribution activities
- Organizing accessibility, disability inclusion, and awareness programs
- Mobilizing volunteers and local partnerships
- Submitting periodic activity, financial (if applicable), and impact reports
- Upholding the reputation, values, and brand of Ornate Foundation
7. FINANCIAL GOVERNANCE & FUND MANAGEMENT
- All fund mobilization and utilization must comply with Ornate Foundation’s financial policies
- Chapters shall not independently raise or utilize funds without written approval
- All donations, grants, or in-kind contributions must be routed through authorized mechanisms
- Proper records, utilization certificates, and audit compliance are mandatory
8. COMPLIANCE & ETHICAL CONDUCT
Local Chapters must:
- Adhere strictly to Foundation policies, code of conduct, and statutory requirements
- Maintain neutrality and avoid political, religious, or discriminatory activities
- Ensure dignity, inclusion, and non-discrimination in all initiatives
- Protect data privacy, beneficiary dignity, and organizational integrity
9. BRANDING & COMMUNICATION GUIDELINES
- Use of Ornate Foundation name, logo, and branding is permitted only for approved activities
- All public communications must follow Foundation branding and communication guidelines
- Media interactions require prior approval from the National Secretariat
10. MONITORING, REPORTING & REVIEW
- Chapters must submit quarterly activity and impact reports
- Performance and compliance will be periodically reviewed
- Non-compliance may lead to suspension or dissolution of the Chapter
11. TENURE & CONTINUITY
- Chapter leadership tenure shall be two (2) years, renewable subject to performance review
- Leadership transitions must be approved by the National Body
- Succession planning is encouraged to ensure continuity
12. SUSPENSION OR DISSOLUTION
The National Body reserves the right to suspend or dissolve a Local Chapter in cases of:
- Non-compliance with policies or objectives
- Financial or ethical misconduct
- Reputational risk to the Foundation
13. AMENDMENTS
Ornate Foundation reserves the right to amend these guidelines from time to time in the interest of governance, compliance, and organizational growth.
14. CONCLUSION
Local Chapters are vital to Ornate Foundation’s mission of decentralized, inclusive, and sustainable development.
Through strong leadership, ethical governance, and community participation, Local Chapters will serve as catalysts for meaningful local impact aligned with national vision.